WORKFLOWFree BlueprintLicense: MIT
Workflow to n8n Workflow to Auto Categorise Outlook Emails With Ai
Workflow to n8n Workflow to Auto Categorise Outlook Emails With Ai is a verified WORKFLOW blueprint on Promptally in n8n Automation Blueprints optimized for leading AI models. Multi-step automated node blueprint for n8n Workflow to Auto Categorise Outlook Emails With Ai. Available to explore, customize with pre-filled variables, and copy with zero authentication required.
Created by @promptallyTechnical Specifications
| Specification | Value |
|---|---|
| Artifact type | WORKFLOW (n8n Automation Blueprints) |
| Compatible engines | Universal / Model Agnostic |
| Input variables | None (pre-filled) |
| Approximate tokens | 9,162 |
| Source file | Auto Categorise Outlook Emails with AI.json |
| Access tier | Free public (MIT) |
Pre-Filled Template
Auto Categorise Outlook Emails with AI.json
{
"meta": {
"instanceId": "67d4d33d8b0ad4e5e12f051d8ad92fc35893d7f48d7f801bc6da4f39967b3592"
},
"nodes": [
{
"id": "30f5203b-469d-4f0c-8493-e8f08e14e4fe",
"name": "When clicking \u2018Test workflow\u2019",
"type": "n8n-nodes-base.manualTrigger",
"position": [
-560,
440
],
"parameters": {},
"typeVersion": 1
},
{
"id": "d16f59dd-f54e-487b-9aac-67f109ba9869",
"name": "Sticky Note8",
"type": "n8n-nodes-base.stickyNote",
"position": [
1000,
-280
],
"parameters": {
"color": 7,
"width": 727.9032097745135,
"height": 110.58643966444157,
"content": "# Auto Categorise Outlook Emails with AI\nBuilt by [Wayne Simpson](https://www.linkedin.com/in/simpsonwayne/) at [nocodecreative.io](https://nocodecreative.io)"
},
"typeVersion": 1
},
{
"id": "4e110412-8530-4322-bc5c-7f9df2b63bcb",
"name": "Sticky Note9",
"type": "n8n-nodes-base.stickyNote",
"position": [
1100,
-120
],
"parameters": {
"color": 7,
"width": 506.8102696237577,
"height": 337.24177957113216,
"content": "### Watch Set Up Video \ud83d\udc47\n[](https://www.youtube.com/watch?v=EhRBkkjv_3c)\n\n"
},
"typeVersion": 1
},
{
"id": "9d79875f-148e-46ef-967a-95c07298456d",
"name": "Ollama Chat Model1",
"type": "@n8n/n8n-nodes-langchain.lmChatOllama",
"position": [
1129,
684
],
"parameters": {
"model": "qwen2.5:14b",
"options": {
"temperature": 0.2
}
},
"typeVersion": 1
},
{
"id": "bcf92a71-ff5f-46a7-bec3-cedb5be2bf98",
"name": "Microsoft Outlook10",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
3020,
8
],
"parameters": {
"folderId": {
"__rl": true,
"mode": "list",
"value": "AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAAAAgFJAAAA",
"cachedResultUrl": "https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAAAAgFJAAAA",
"cachedResultName": "Junk Email"
},
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "move"
},
"typeVersion": 2
},
{
"id": "100db1cb-3819-43c7-a74b-5c087ad4f2da",
"name": "Microsoft Outlook12",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
2700,
8
],
"parameters": {
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "update",
"updateFields": {
"categories": "={{ \n [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n .filter(item => item && item.trim() !== \"\")\n .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"
}
},
"typeVersion": 2
},
{
"id": "d4969259-a3ae-473d-82ef-0c9f7933c899",
"name": "Loop Over Items1",
"type": "n8n-nodes-base.splitInBatches",
"position": [
160,
448
],
"parameters": {
"options": {}
},
"typeVersion": 3
},
{
"id": "524f6be3-7708-4aae-b9ab-e0ef8180a627",
"name": "Microsoft Outlook13",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
2700,
188
],
"parameters": {
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "update",
"updateFields": {
"categories": "={{ \n [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n .filter(item => item && item.trim() !== \"\")\n .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"
}
},
"typeVersion": 2
},
{
"id": "72cb54f3-4e4e-4ad2-8845-11a38fc29f1a",
"name": "Microsoft Outlook15",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
3020,
188
],
"parameters": {
"folderId": {
"__rl": true,
"mode": "list",
"value": "AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAADLJmrBwAAAA==",
"cachedResultUrl": "https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAADLJmrBwAAAA%3D%3D",
"cachedResultName": "Receipt"
},
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "move"
},
"typeVersion": 2
},
{
"id": "e4446e84-c05e-4d04-b415-7608e39024ee",
"name": "Microsoft Outlook16",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
2709,
504
],
"parameters": {
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "update",
"updateFields": {
"categories": "={{ \n [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n .filter(item => item && item.trim() !== \"\")\n .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"
}
},
"typeVersion": 2
},
{
"id": "3ee05cfe-a528-472e-aa3d-c890fd88b6c4",
"name": "Microsoft Outlook17",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
3020,
508
],
"parameters": {
"folderId": {
"__rl": true,
"mode": "list",
"value": "AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAADLJmrCAAAAA==",
"cachedResultUrl": "https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAADLJmrCAAAAA%3D%3D",
"cachedResultName": "Community"
},
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "move"
},
"typeVersion": 2
},
{
"id": "2fcecd9e-95cc-489a-b874-699c54518e44",
"name": "Microsoft Outlook18",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
2709,
344
],
"parameters": {
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "update",
"updateFields": {
"categories": "={{ \n [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n .filter(item => item && item.trim() !== \"\")\n .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"
}
},
"typeVersion": 2
},
{
"id": "41a39309-1a94-461f-9308-63dd5b9a94a7",
"name": "Microsoft Outlook19",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
3020,
348
],
"parameters": {
"folderId": {
"__rl": true,
"mode": "list",
"value": "AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAADLJmrCQAAAA==",
"cachedResultUrl": "https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAADLJmrCQAAAA%3D%3D",
"cachedResultName": "SaaS"
},
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "move"
},
"typeVersion": 2
},
{
"id": "ebf606f9-099c-4218-b23b-66e2487262d0",
"name": "Markdown1",
"type": "n8n-nodes-base.markdown",
"notes": "Converts the body of the email to markdown",
"position": [
420,
468
],
"parameters": {
"html": "={{ $('Loop Over Items1').item.json.body.content }}",
"options": {}
},
"notesInFlow": true,
"typeVersion": 1
},
{
"id": "ff447dd5-3ef6-4a02-8453-3489af8bf6b5",
"name": "varEmal1",
"type": "n8n-nodes-base.set",
"notes": "Set email fields",
"position": [
620,
468
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "edb304e1-3e9f-4a77-918c-25646addbc53",
"name": "subject",
"type": "string",
"value": "={{ $json.subject }}"
},
{
"id": "57a3ef3a-2701-40d9-882f-f43a7219f148",
"name": "importance",
"type": "string",
"value": "={{ $json.importance }}"
},
{
"id": "d8317f4f-aa0e-4196-89af-cb016765490a",
"name": "sender",
"type": "object",
"value": "={{ $json.sender.emailAddress }}"
},
{
"id": "908716c8-9ff7-4bdc-a1a3-64227559635e",
"name": "from",
"type": "object",
"value": "={{ $json.from.emailAddress }}"
},
{
"id": "ce007329-e221-4c5a-8130-2f8e9130160f",
"name": "body",
"type": "string",
"value": "={{ $json.data\n .replace(/<[^>]*>/g, '') // Remove HTML tags\n .replace(/\\[(.*?)\\]\\((.*?)\\)/g, '') // Remove Markdown links like [text](link)\n .replace(/!\\[.*?\\]\\(.*?\\)/g, '') // Remove Markdown images like \n .replace(/\\|/g, '') // Remove table separators \"|\"\n .replace(/-{3,}/g, '') // Remove horizontal rule \"---\"\n .replace(/\\n+/g, ' ') // Remove multiple newlines\n .replace(/([^\\w\\s.,!?@])/g, '') // Remove special characters except essential ones\n .replace(/\\s{2,}/g, ' ') // Replace multiple spaces with a single space\n .trim() // Trim leading/trailing whitespace\n}}\n"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "198524cb-c9f0-4261-8c38-7c878efe7457",
"name": "Microsoft Outlook20",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
2700,
668
],
"parameters": {
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "update",
"updateFields": {
"categories": "={{ \n [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n .filter(item => item && item.trim() !== \"\")\n .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"
}
},
"typeVersion": 2
},
{
"id": "ec73629c-59ac-4f0e-a432-2c06934952ab",
"name": "Microsoft Outlook21",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
2709,
1044
],
"parameters": {
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "update",
"updateFields": {
"categories": "={{ \n [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n .filter(item => item && item.trim() !== \"\")\n .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"
}
},
"typeVersion": 2
},
{
"id": "0a19d15c-0cd3-4f26-9be2-4914522751fb",
"name": "Filter1",
"type": "n8n-nodes-base.filter",
"position": [
-100,
448
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "c8cd6917-f94e-4fb7-8601-b8ed8f1aa8bf",
"operator": {
"type": "array",
"operation": "empty",
"singleValue": true
},
"leftValue": "={{ $json.categories }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "96e6e31c-6306-44a8-a57a-2b5216636b00",
"name": "If1",
"type": "n8n-nodes-base.if",
"notes": "Checks if the email has been read",
"position": [
3320,
668
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "f8cf2a56-cea8-4150-b7a0-048dbda20f2f",
"operator": {
"type": "boolean",
"operation": "true",
"singleValue": true
},
"leftValue": "={{ $json.isRead }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "8a6e0118-abe3-45e2-aefc-94640348b2ec",
"name": "Microsoft Outlook22",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
2709,
864
],
"parameters": {
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "update",
"updateFields": {
"categories": "={{ \n [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n .filter(item => item && item.trim() !== \"\")\n .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"
}
},
"typeVersion": 2
},
{
"id": "e2d8e7b5-4447-4327-9f4e-b8d52765667e",
"name": "Catch Errors1",
"type": "n8n-nodes-base.set",
"position": [
1760,
608
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "0dc6d439-60fb-49f6-b4d5-f5cce6f030ad",
"name": "error",
"type": "string",
"value": "={{ $json }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "17f6ac43-51e4-4bee-b0d8-13deb3bf3cc9",
"name": "varJSON1",
"type": "n8n-nodes-base.set",
"onError": "continueErrorOutput",
"position": [
1540,
468
],
"parameters": {
"options": {
"ignoreConversionErrors": true
},
"assignments": {
"assignments": [
{
"id": "0c52f57f-74eb-4385-ac6b-f3e5f4f50e73",
"name": "output",
"type": "object",
"value": "={{ $json.output.replace(/^.*?({.*}).*$/s, '$1') }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "82dd9631-a34b-4d54-be28-6f8dcc3548f0",
"name": "Sticky Note10",
"type": "n8n-nodes-base.stickyNote",
"position": [
-360,
220
],
"parameters": {
"width": 411.91693012378937,
"height": 401.49417117683515,
"content": "## Outlook Business with filters\nFilters:\n```\nflag/flagStatus eq 'notFlagged' and not categories/any()\n```\n\nThese filters ensure we do not process flagged emails or email that already have a category set."
},
"typeVersion": 1
},
{
"id": "0583e196-37a5-43db-8c0a-aa624029c926",
"name": "Microsoft Outlook23",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
-300,
448
],
"parameters": {
"limit": 1,
"fields": [
"flag",
"from",
"importance",
"replyTo",
"sender",
"subject",
"toRecipients",
"body",
"categories",
"isRead"
],
"output": "fields",
"options": {},
"filtersUI": {
"values": {
"filters": {
"custom": "flag/flagStatus eq 'notFlagged' and not categories/any()",
"foldersToInclude": [
"AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAAAAgEMAAAA"
]
}
}
},
"operation": "getAll"
},
"typeVersion": 2
},
{
"id": "a9540e6b-929b-4460-8972-93e4d19cd934",
"name": "varID & Category1",
"type": "n8n-nodes-base.set",
"position": [
900,
468
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "de2ad4f2-7381-4715-a3f4-59611e161b74",
"name": "id",
"type": "string",
"value": "={{ $('Microsoft Outlook23').item.json.id }}"
},
{
"id": "458c7a89-e4a3-46d0-8b38-72d87748e306",
"name": "category",
"type": "string",
"value": "\"action\", \"junk\", \"receipt\", \"SaaS\", \"community\", \"business\" or \"other\""
}
]
}
},
"typeVersion": 3.4
},
{
"id": "e6b3b41e-d7d3-4c9b-8189-a005c748ff18",
"name": "Sticky Note11",
"type": "n8n-nodes-base.stickyNote",
"position": [
360,
348
],
"parameters": {
"color": 6,
"width": 418.7820408163265,
"height": 301.40952380952365,
"content": "## Sanitise Email \nRemoves HTML and useless information in preparation for the AI Agent"
},
"typeVersion": 1
},
{
"id": "f9787a75-526c-4ef1-b0a7-0db7d890ab3f",
"name": "Sticky Note12",
"type": "n8n-nodes-base.stickyNote",
"position": [
820,
348
],
"parameters": {
"color": 6,
"width": 256.16108843537415,
"height": 298.37931972789124,
"content": "## Modify Categories \nEdit this to customise category selection"
},
"typeVersion": 1
},
{
"id": "50223a01-34cf-4191-9dd7-3dac02a9e945",
"name": "Sticky Note13",
"type": "n8n-nodes-base.stickyNote",
"position": [
1480,
328
],
"parameters": {
"color": 5,
"width": 441.003537414966,
"height": 463.0204081632651,
"content": "## Convert to JSON\n* Ensures the Agent output to converted to JSON\n* Catches any errors and continues processing"
},
"typeVersion": 1
},
{
"id": "4580c532-96a6-46b4-8922-d79316d1cc01",
"name": "Sticky Note14",
"type": "n8n-nodes-base.stickyNote",
"position": [
2120,
328
],
"parameters": {
"color": 5,
"width": 311.71482993197264,
"height": 454.93986394557805,
"content": "## Switch Categories\nEnsure your categories match the **varID & Category** Edit Fields node"
},
"typeVersion": 1
},
{
"id": "b51a7c34-2a5e-4670-81a4-d1582711c69a",
"name": "Sticky Note15",
"type": "n8n-nodes-base.stickyNote",
"position": [
2629,
-76
],
"parameters": {
"color": 4,
"width": 251.3480889735252,
"height": 1289.0156245602684,
"content": "## Set Categories\n"
},
"typeVersion": 1
},
{
"id": "3a7ede7b-539b-49d2-8803-153ca6c9eb69",
"name": "Sticky Note16",
"type": "n8n-nodes-base.stickyNote",
"position": [
2949,
-76
],
"parameters": {
"color": 4,
"width": 251.3480889735252,
"height": 770.995811762121,
"content": "## Move to Folders\n"
},
"typeVersion": 1
},
{
"id": "ee9a9d78-8c07-470a-9d1b-ceddfc8875ca",
"name": "Sticky Note17",
"type": "n8n-nodes-base.stickyNote",
"position": [
3260,
553
],
"parameters": {
"color": 4,
"height": 293.65527013262994,
"content": "## Check if email has been read\n\n"
},
"typeVersion": 1
},
{
"id": "c75b9d38-79a7-4be2-a90b-a99da1bbd745",
"name": "Microsoft Outlook Move Message1",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
3609,
604
],
"parameters": {
"folderId": {
"__rl": true,
"mode": "list",
"value": "AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAADLJmrCwAAAA==",
"cachedResultUrl": "https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAADLJmrCwAAAA%3D%3D",
"cachedResultName": "Actioned"
},
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('varID & Category1').item.json.id }}"
},
"operation": "move"
},
"typeVersion": 2
},
{
"id": "85ff0348-16dc-46e6-bf70-48a10fe0ded8",
"name": "AI Agent1",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
1160,
468
],
"parameters": {
"text": "=Categorise the following email\n<email>\n{{ $('varEmal1').first().json.toJsonString() }}\n</email>\n\nEnsure your final output is valid JSON with no additional text or token in the following format:\n\n{\n \"subject\": \"SUBJECT_LINE\",1\n \"category\": \"CATEGORY\",\n \"subCategory\": \"SUBCATEGORY\", //use sparingly\n \"analysis\": \"ANALYSIS_REASONING\"\n}\n\nRemember you can only use ONE of the following categories {{ $json.category }}. No other categories can be used. Use the subcategory for additional context, for example, if a SaaS email requires action, or if a business email requires action. Do not create any additional subcategories, you can only use ONE of the following {{ $json.category }}.",
"options": {
"systemMessage": "=You're an AI assistant for a freelance developer, categorizing emails as {{ $json.category }}. Email info is in <email> tags.\n\nCategorization priority:\n\nAction: Needs response or action (includes some SaaS emails), avoid sales email but include enquires.\nJunk: Ads, sales, newsletters, promotions, daily digests, (emojis often indicate junk), phishing, scams, discounts etc.\nReceipt: Any purchase confirmation.\nSaaS: Account/security updates, unless action required, generic SaaS information, usually from a non-personal email address.\nCommunity: Updates, events, forums, everything related to \"community\".\nBusiness: Any communication related to freelance work, usually from a humans email address\nOther: Doesn't fit into any other category.\n\nKey points:\n\nSaaS emails needing action are \"SaaS\" and subcategory \"action\".\nAnalyze the subject, body, email addresses and other data.\nLook for specific keywords and phrases for each category.\nEmail can have 2 categories, primary and sub, for example, \"action\" and \"SaaS\" or \"action\" and \"business\".\nEmails from business development executives are often junk.\n\n\nOutput in valid JSON format:\n{\n\"subject\": \"SUBJECT_LINE\",\n\"category\": \"PRIMARY CATEGORY\",\n\"subCategory\": \"SUBCATEGORY\", //use sparingly\n\"analysis\": \"Brief 1-2 sentence explanation of category choice\"\n}\nNo additional text or tokens outside the JSON.\n\nYou may only use the following categories and subcategories, do not create any more categories or subcategories: {{ $json.category }}"
},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.6
},
{
"id": "93e7be79-9035-4b58-9a83-b9182a0515f8",
"name": "Merge1",
"type": "n8n-nodes-base.merge",
"position": [
3989,
564
],
"parameters": {
"numberInputs": 7
},
"typeVersion": 3
},
{
"id": "cbaeaed1-cb09-4614-93f1-3fe349cd0e4e",
"name": "Switch1",
"type": "n8n-nodes-base.switch",
"position": [
2220,
488
],
"parameters": {
"rules": {
"values": [
{
"outputKey": "junk",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": false,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.output.category }}",
"rightValue": "junk"
}
]
},
"renameOutput": true
},
{
"outputKey": "receipt",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": false,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "0c61c7a8-e8b4-49c5-a96c-402d5eae7089",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.output.category }}",
"rightValue": "receipt"
}
]
},
"renameOutput": true
},
{
"outputKey": "SaaS",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": false,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "703f65c8-cf4a-47fe-ad1a-a5f6e0412ae7",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.output.category }}",
"rightValue": "SaaS"
}
]
},
"renameOutput": true
},
{
"outputKey": "community",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": false,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "b074d5cd-9215-40df-8877-5df904edc000",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.output.category }}",
"rightValue": "community"
}
]
},
"renameOutput": true
},
{
"outputKey": "action",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": false,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "bece338a-e0c5-43b5-b8cc-41229a374213",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.output.category }}",
"rightValue": "action"
}
]
},
"renameOutput": true
},
{
"outputKey": "business",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": false,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "d6c9751f-0ffa-4041-a579-6957bb9c9296",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.output.category }}",
"rightValue": "business"
}
]
},
"renameOutput": true
}
]
},
"options": {
"ignoreCase": true,
"fallbackOutput": "extra"
}
},
"typeVersion": 3.2
}
],
"pinData": {},
"connections": {
"If1": {
"main": [
[
{
"node": "Microsoft Outlook Move Message1",
"type": "main",
"index": 0
}
],
[
{
"node": "Merge1",
"type": "main",
"index": 5
}
]
]
},
"Merge1": {
"main": [
[
{
"node": "Loop Over Items1",
"type": "main",
"index": 0
}
]
]
},
"Filter1": {
"main": [
[
{
"node": "Loop Over Items1",
"type": "main",
"index": 0
}
]
]
},
"Switch1": {
"main": [
[
{
"node": "Microsoft Outlook12",
"type": "main",
"index": 0
}
],
[
{
"node": "Microsoft Outlook13",
"type": "main",
"index": 0
}
],
[
{
"node": "Microsoft Outlook18",
"type": "main",
"index": 0
}
],
[
{
"node": "Microsoft Outlook16",
"type": "main",
"index": 0
}
],
[
{
"node": "Microsoft Outlook20",
"type": "main",
"index": 0
}
],
[
{
"node": "Microsoft Outlook22",
"type": "main",
"index": 0
}
],
[
{
"node": "Microsoft Outlook21",
"type": "main",
"index": 0
}
]
]
},
"varEmal1": {
"main": [
[
{
"node": "varID & Category1",
"type": "main",
"index": 0
}
]
]
},
"varJSON1": {
"main": [
[
{
"node": "Switch1",
"type": "main",
"index": 0
}
],
[
{
"node": "Catch Errors1",
"type": "main",
"index": 0
}
]
]
},
"AI Agent1": {
"main": [
[
{
"node": "varJSON1",
"type": "main",
"index": 0
}
]
]
},
"Markdown1": {
"main": [
[
{
"node": "varEmal1",
"type": "main",
"index": 0
}
]
]
},
"Catch Errors1": {
"main": [
[
{
"node": "Loop Over Items1",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items1": {
"main": [
null,
[
{
"node": "Markdown1",
"type": "main",
"index": 0
}
]
]
},
"varID & Category1": {
"main": [
[
{
"node": "AI Agent1",
"type": "main",
"index": 0
}
]
]
},
"Ollama Chat Model1": {
"ai_languageModel": [
[
{
"node": "AI Agent1",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Microsoft Outlook10": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Outlook12": {
"main": [
[
{
"node": "Microsoft Outlook10",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Outlook13": {
"main": [
[
{
"node": "Microsoft Outlook15",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Outlook15": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 1
}
]
]
},
"Microsoft Outlook16": {
"main": [
[
{
"node": "Microsoft Outlook17",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Outlook17": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 3
}
]
]
},
"Microsoft Outlook18": {
"main": [
[
{
"node": "Microsoft Outlook19",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Outlook19": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 2
}
]
]
},
"Microsoft Outlook20": {
"main": [
[
{
"node": "If1",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Outlook21": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 6
}
]
]
},
"Microsoft Outlook22": {
"main": [
[
{
"node": "If1",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Outlook23": {
"main": [
[
{
"node": "Filter1",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Outlook Move Message1": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 4
}
]
]
},
"When clicking \u2018Test workflow\u2019": {
"main": [
[
{
"node": "Microsoft Outlook23",
"type": "main",
"index": 0
}
]
]
}
}
}Workflow Node & Step Summary
| Step | Type | Configuration |
|---|---|---|
| When clicking ‘Test workflow’ | n8n-nodes-base.manualTrigger | position, parameters, typeVersion |
| Sticky Note8 | n8n-nodes-base.stickyNote | position, parameters, typeVersion |
| Sticky Note9 | n8n-nodes-base.stickyNote | position, parameters, typeVersion |
| Ollama Chat Model1 | @n8n/n8n-nodes-langchain.lmChatOllama | position, parameters, typeVersion |
| Microsoft Outlook10 | n8n-nodes-base.microsoftOutlook | position, parameters, typeVersion |
| Microsoft Outlook12 | n8n-nodes-base.microsoftOutlook | position, parameters, typeVersion |
| Loop Over Items1 | n8n-nodes-base.splitInBatches | position, parameters, typeVersion |
| Microsoft Outlook13 | n8n-nodes-base.microsoftOutlook | position, parameters, typeVersion |
| Microsoft Outlook15 | n8n-nodes-base.microsoftOutlook | position, parameters, typeVersion |
| Microsoft Outlook16 | n8n-nodes-base.microsoftOutlook | position, parameters, typeVersion |
| Microsoft Outlook17 | n8n-nodes-base.microsoftOutlook | position, parameters, typeVersion |